THING 8 – Team Working Tools 2019-04-11T14:40:07+00:00

Project Description

THING 8 – TEAM WORKING TOOLS

Team working tools get people to connect with one another in real time even though they are not physically in the same location. You can “beam” them onto your screen so that together you can participate in a meeting, a thesis defence, training or even a job interview.

WhatsApp:

Allows you to send text messages and make voice or video calls locally or internationally for free using your phone and a Wi-Fi connection. Once installed on your mobile phone, WhatsApp quickly scans your phone’s contacts and identifies those who use WhatsApp.  For teams, you can set up group chats so that everyone in a group can read and respond to all messages as a team, which can be much quicker than email, especially if you are working in the field or on the go.  It’s also super easy to include photos, links to websites, and other things you might want to share with your team.

SLACK

Slack is a collaboration and messaging app that goes a step or two further than Whatsapp. Team conversations and files can be organized into channels (or topics) so that everything is in one place and easily searchable. It’s a virtual office and it is available wherever you go. This is useful for quickly sharing messages and files, checking on things and keeping all team members in the loop.

Get your team or project up and running with Slack. See how here:

SKYPE FOR BUSINESS

All Concordia University staff can use Skype for Business to communicate and collaborate internally with Concordia University colleagues located on either campus (Skype for business replaces Lync).  It lets you do instant messaging, voice over IP (VoIP) and videoconferencing. You can drag and drop files in the middle of your messaging session, or quickly have a face-to-face meeting with your colleague in another building or campus.

Here is a quick intro to Skype for Business to get you started:

ZOOM

There are many videoconferencing applications out there besides Skype, such as Google Hangouts or Zoom.  Zoom is especially useful for when you want to have a meeting with those outside of Concordia (as Skype for Business is for internal use), and it is great across 3 or more locations.  It’s high quality video and crystal clear audio capacity is as good as meeting face-to-face. A really useful feature is that you can easily share screens and show each other exactly what is on your screen for troubleshooting or getting your point across.

ACTIVITIES

Step 1

Download WhatsApp on your mobile phone and setup your account. Are any of your contacts on WhatsApp? Invite a contact to WhatsApp. Pull up your favourite YouTube video and share your screen.

Step 2

If you have not tried Skype for Business yet, connect with a colleague located at the other campus. If you do not have a headset and or web cam – you can borrow one from the Information Systems and Technology Office. To launch Skype for Business, go to Window’s 10 Search button and type “Skype For Business”.  You are automatically logged in, and you can look up your colleagues email and see if they are available to meet with you.  Double click on their contact, and then click on the video camera icon at the bottom of the screen to start your meeting.

OR

If you are already familiar with Skype for Business, see what you can do with a  free Zoom account at: https://zoom.us/pricing.  Set up a free account and send an invitation for a meeting to one of your a colleagues.  Try it with 2 or more colleagues to get the real experience!